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Embassy Suites Convention Center and Spa

Embassy Suites Hotel Convention Center and Spa
7600 John Q Hammons Drive
Frisco TX 75034
972 712 7200

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 Reserve A Room - Code TCH
 

Reservations

You may make your reservations directly with the Embassy Suites by phone or online. Our Guest Group Code is TCH.

  • Call 972 712 7200 and tell them you are with the Texas Christian Homeschool Prom and/or give them our Guest Group Code to get our special rates.
  • Book online by going to the TxCHP personalized group webpage that reflects our special rates. 

Our exclusive rates are $149 ($168.37 with tax) for a King Suite and $155 ($175.15 with tax) for a Queen/Double Suite. Rates do not include garage parking, and rollaways/cots are not available. These rates are only available until February 18, 2017.

We are very excited to partner with the Embassy Suites in Frisco this year. The hotel features all two-room suites with a queen sleeper in the first room, and your choice of a King bed or two queen/double beds in the bedroom. The hotel has fabulous amenities, including a refrigerator and microwave in every roon, free hot breakfast, and a complementary evening reception. If you join the HHonors program (free), you also can enjoy free wifi. Download the HHonors App for digital check-in.

Onsite there is a Starbucks, a fitness center, and an indoor pool. The Cypress Grill serves lunch and dinner. At Spa Botanica, you may indulge in a soothing massage or facial.

The Embassy Suites and the Frisco Conference Center are connected by a hallway, so you will be able to go straight from your room to the prom without leaving the building!

Parking

Free parking is available in the lot surrounding the Embassy Suites, and across Parkwood Boulevard in a Lot G of the the Stonebriar Mall parking lot. There will be parents patrolling the mall parking lot from 4 pm until 1 am on prom day. Garage parking is also available. Rates are $5 for 12 hours, $10 for overnight, and $16 for valet.

Map to Offsite Parking

 


 

 

 

 

© 2017 Texas Christian Homeschool Prom, Inc.

 

Research From Home

Most of the Research from Home will be done on the internet, so you'll need a computer and an internet connection. Much will need to be turned around in just a few days, but we'll let you know the timetable before you commit to a specific task. Priority for these positions will be given to people driving more than 100 miles to prom.

Some of the things you may be researching include:

  • Contact information for businesses and homeschool groups
  • Where specific, unique items may be purchased or obtained
  • Lowest price available for prom supplies

Researchers may report to any Director.

© 2017 Texas Christian Homeschool Prom, Inc.




Set Designer

A Set Designer should have previous experience with the creation, design, and construction of a set.  The Set Designer will be able to take a vague notion of a theme and envision how to bring that theme to life for prom. Then, they should be able to design the set and create a complete set of "instructions," including drawings, bill of materials, suggestions for where to locate materials, etc. These detailed instructions would then be passed to a Set Lead who will work with construction team members to bring the vision to life. The Set Designer and Set Lead may be the same person, in which case the title Set Lead is applied.

Set Designers report to the Design Director.

© 2017 Texas Christian Homeschool Prom, Inc.




Construction

Construction team members will be creating sets from the plans and designs of a Set Designer. Directions will be given, but sometimes creativity is in order as well. We're looking for people who measure twice and cut once (usually with a power tool). Any tools you can supply are needed and appreciated.

Construction team members may become part of a Set Team before prom, working directly with a Set Lead whenever the team can get together. Our goal is to create Set Teams within a reasonable geographic area so the team members can easily get together.

Smaller projects may also be needed, in which case the Construction team member would be working individually.

Construction team members are also needed on workdays and the day of prom. Chores on workdays and day of prom are available using the Chore Choice option; they are not Invitation Only Assignments.  Set Team Members and Small Projects are assigned by Invitation Only.

Construction team members report to the Design Director.

© 2017 Texas Christian Homeschool Prom, Inc.




Chaperone

Chaperones truly enjoy being in the middle of the fun, because they spend the entire evening dining and dancing with the students. Chaperones are on the dance floor with the students, in the dining area, and in prefunction.  Chaperones are the face of prom to our students, and must be patient, thick-skinned, enthusiastic, and professional all evening.

The job of a chaperone is both difficult and rewarding. Chaperones are responsible to enforce the “rules” in a thoughtful and kind manner. They must always remember that our goal is to make sure that every student has a wonderful, memorable prom experience, the prom dress codes and code of conduct are enforced, and the safety and well-being of all students is constantly maintained.

Chaperones must:

  • Provide their own costume, which must be approved by the prom design team
  • Purchase a dinner ticket
  • Agree to and Sign the "Night of Prom Adult Staff Agreement"
  • Attend the Night of Prom Adult Staff Meeting on a Saturday a few weeks in advance of prom
  • Arrive no later than 3:15 pm ready to work on prom night
  • Work until 1 am on prom night

Chaperones are expected to:

  • Behave appropriately in an emergency (if you faint at the sight of blood, are easily sickened, etc. you may not be able to perform the duties of a chaperone)
  • Keep their cool and not lose their patience 
  • Enforce the dress code and code of conduct immediately and without hesitation, yet kindly and thoughtfully
  • Stand, dance, or walk for most of the night
  • Be able to see reasonably well in a darkened environment
  • Work for the benefit of all students, and understand they may not even see their own children
  • Be at their assigned location when they are supposed to be there for the entire evening
  • Stay “in character” whenever possible

Chaperones report to their Chaperone Captain, who report to the Chaperone Lead, who report to Prom Director Vicki Sword.

© 2017 Texas Christian Homeschool Prom, Inc.




Cast Member

Cast members are tasked with creating an “immersion” experience for prom students, and may be assigned to “manage” a set in the prefunction area. Their costumes reflect characters that may be found in the set environs, and they bring those characters to life.  They enthusiastically encourage the students to participate in the activities at their set, and they stay in character all evening.

Cast members will be busiest from the time check in opens at about 5:30 on prom night until the students enter the dining room for dinner at about 7:30. Some, but not all, sets will have considerably less activity while the students are dancing. Activity picks up throughout the evening while students take breaks from dancing, for photographs and fun.

Cast members must:

  • Provide their own costume, which must be approved by the prom design team
  • Agree to and Sign the "Night of Prom Adult Staff Agreement"
  • Attend the Night of Prom training meeting a few weeks in advance of prom
  • Arrive no later than 3:30 pm ready to work on prom night

Cast members are expected to:

  • Keep their cool and not lose their patience
  • Stand or walk for most of the night
  • Enthusiastically encourage students to enjoy their set
  • Work for the benefit of all students, and understand they may not even see their own children
  • Be at their assigned location when they are supposed to be there for the entire evening
  • Stay “in character” all evening

Cast Members report to the Cast Member Team Lead.

© 2017 Texas Christian Homeschool Prom, Inc.




MS Office from Home

Minimum requirements for any of these tasks include internet access, email access, active virus protection software, and the 2013 version of Microsoft Office. Priority for these positions will be given to people driving more than 100 miles to prom.

Excel

Generally, we only need one or two people with this skillset. Assignments involve preparing reports from information we give you – adding columns, arranging data, adding report titles, inserting mathematical functions, etc.  Moderate to advanced knowledge and experience with Excel is required. 

Publisher and Word

Using information and set up requirements provided by prom, format one-of-a-kind publications which are sent back to prom for printing. Each publication will have unique content, and use of mail merge may be required. The ability to properly set up custom page sizes is required, and you may need to download fonts or images from the internet.

PowerPoint

Design and create an electronic bulletin board for use during prom.

MS Office from Home workers report to a Director.

 

© 2017 Texas Christian Homeschool Prom, Inc.




Phone/Email from Home

Minimum requirements for this position include internet, phone, and email access. Priority for these positions will be given to people driving more than 100 miles to prom.

As with all Invitation-Only Assignments, marking this does not assure you of getting assigned this task.  There are always many more people requesting this task than are needed to complete it.  Please make more than one selection of desired tasks. Also, choose one of the public "Chore Choices" to be assured of a specific task assignment.

This team will call or email parents and students before prom.  We provide the list of contacts and the script.  Common reasons to contact parents and students include:

  • Verify Parent Participation
  • Interview for Special Assignment / Invitation Only Positions
  • Group Reservations/Confirmations Reminder
  • Guest Voucher Redemption Reminder

Depending on the task, members of this team may report to any Director or the Parent Participation Lead.

 

© 2017 Texas Christian Homeschool Prom, Inc.




First Aid

First Aid workers on prom night must be healthcare professionals, such as an EMT or nurse, and must be able to work from 4 pm until 1 am on prom night. Prom provides basic first aid supplies and equipment.  

Please describe your First Aid qualifications in the Notes box.

First Aid team members must:

  • Agree to and Sign the "Night of Prom Adult Staff Agreement"
  • Attend the Night of Prom training meeting a few weeks in advance of prom
  • Be available by 2 pm on the day of prom, and will work until 1 am. 
  • First Aid team members report to the Sentinels Team Lead.

     

    © 2017 Texas Christian Homeschool Prom, Inc.




    Sewing

    There are opportunities for seamstresses to serve before prom as well as night of prom. 

    Seamstresses working from home or at a work day must provide their own sewing machine. Before prom, they hem sashes and tablecovers, make costumes, and create decorative items. Prom provides the fabric, directions, and supplies; you just need to be able to sew. Please let us know in the comments if you are comfortable sewing costumes or would rather stick to straight lines. Both kinds of sewing jobs need to be done each year. 

    Seamstresses on prom night work directly with the students, and make it possible for them to enjoy the prom after almost any wardrobe malfunction or correction. They are located in the seamstress area and remain there most of the evening. Prom supplies a hamper full of fabric and lace in several neutral colors, and a kit containing thread, scissors, pins, and needles is available for each seamstress. In addition, there are shared supplies such as closures, buttons, tattoo cover-up, and several other items that may be needed during the evening.

     

    © 2017 Texas Christian Homeschool Prom, Inc.

     




    Reception Team

    Members of the Reception team are responsible to:

    • Check-In adult workers on prom night
    • Assist with student check-in
    • Provide late check-in support
    • Assist with any need that arrises throughtout the evening

    Reception team members must:

  • Agree to and Sign the "Night of Prom Adult Staff Agreement"
  • Attend the Night of Prom training meeting a few weeks in advance of prom
  • Be available by 2 pm on the day of prom, and will work until 1 am. 
  •  

    Reception Team members report to the Reception Team Lead.

     

    © 2017 Texas Christian Homeschool Prom, Inc.




    Set Lead

    Set Leads are placed in charge of one of the prefunction sets. They may form their own construction and design team or Prom can help to recruit workers. The Design Director provides set leads with the set concept, a list of materials provided by Prom, and a budget. The Set Lead is responsible to make the Set come to life through design and construction. The Set Lead may or may not be asked to function as a Set Designer. Set Leads are responsible for the set-up of their sets on the day of prom and the tear-down of their sets immediately following prom. Set Leads must oversee the tear down of the set until completion to ensure all pieces of the set are correctly packaged for transport. 

    Set Leads report to the Design Director.

     

    © 2017 Texas Christian Homeschool Prom, Inc.




    Photographer

    Photographers may be assigned to work at activities before prom night, such as workdays or dance lessons, but most photographers work the night of prom. They are assigned specific areas to cover, and are actively photographing the people and events in that area for the entire duration of the assignment.

    Once selected, Photographers must:

    • Provide their own camera and equipment which is compatible with prom equipment (please put your camera make and model in the notes section of your registration)
    • Agree to and Sign the "Night of Prom Adult Staff Agreement"
    • Attend the Night Of Prom Training Meeting several weeks before prom
    • Have prior photography experience (candidates for this position will be interviewed over the phone and may be asked to provide images or portfolio of their work)

    Photographers are expected to:

    • Keep their cool and not lose their patience
    • Stand or walk for most of the night
    • Work for the benefit of all students, and understand they may not even see their own children
    • Be at their assigned location when they are supposed to be there for the entire evening

    Photographers report to the Photographers Team Lead and the Photography Administration Team Lead.

     

    © 2017 Texas Christian Homeschool Prom, Inc.




    Organizer

    Organizers are needed in a variety of capacities, including organizing things, such as:

    • Storage
    • Props on Prom Day
    • Boxes of decor

    and organizing processes and/or systems, such as:

    • Teardown
    • Setup
    • Packing the moving truck
    • Workdays

    Organizers report to the Design Director or the Resource Director.  They may also work closely with, and under the direction of the Organizer/Storage Lead.

     

    © 2017 Texas Christian Homeschool Prom, Inc.




    Night of Prom Seamstress

    Seamstresses on prom night work directly with the students, and make it possible for them to enjoy the prom after almost any wardrobe malfunction or correction. Please indicate interest in this position only if you are able to sew quickly and accurately with a needle and thread.

    Seamstresses work in a room next to student check-in while students are arriving. When check-in is complete, seamstresses move to another room which is closer to the ballroom. and, due to the nature of the job, remain there most of the evening.  Prom supplies a hamper full of fabric and lace in several neutral colors, and a kit containing thread, scissors, pins, and needles is available for each seamstress.  In addition, there are shared supplies such as closures, buttons, tattoo cover-up, and several other items that may be needed during the evening. 
     
    The busy times are usually during student check-in, when many of the dress code violations are observed, then after dinner when the dancing starts.

    Seamstresses must:

  • Agree to and Sign the "Night of Prom Adult Staff Agreement"
  • Attend the Night of Prom training meeting a few weeks in advance of prom
  • Be available by 2 pm on the day of prom, and will work until 1 am
  • Be patient and kind to every student, giving grace always
  • Seamstresses report to the Seamtress Team Lead..

    © 2017 Texas Christian Homeschool Prom, Inc.




    Pickup/Delivery

    From the time set construction begins, there always seems to be a need to transport set materials from one place to another for updating.  As prom draws closer, props need to be transported from one place to another, and on the day of prom, some items may need to be transported to the hotel.  Borrowed items must be returned after prom as well. If you have a truck and/or trailer that can transport large objects, we can use your help getting these items from one place to another.

    Pickup and delivery team members report to the Design Director or the Resource Director.

    © 2017 Texas Christian Homeschool Prom, Inc.




    Errands

    On workdays and on the day of prom, we need people who are able to jump in their car and run to the store to purchase items needed at the last minute; something required by a change in plans, something that was used up, or something that was forgotten.  Occasionally, we need small items picked up and transported to another location.  If you are willing to hop in your car and do some running around for prom, we can use your help!

    Errands Team members may report to any Director.

    © 2017 Texas Christian Homeschool Prom, Inc.




    Sentinels

    The Sentinel Team is responsible for controlled access to the prom area. They patrol all perimeter entrances and exits, provide escorts to students who need to temporarily leave the area (for instance, they need to retrieve something from their car), and ensure that no one enters the prom area unless they are supposed to be there.

    The Sentinel Team is briefed on emergency weather procedures, and an off-duty police officer patrols with them all evening. If you have prior experience or are a current or former law enforcement officer, please let us know in the Notes section.

    Sentinel team members must:

  • Agree to and Sign the "Night of Prom Adult Staff Agreement"
  • Attend the Night of Prom training meeting a few weeks in advance of prom
  • Be available before 3pm on the day of prom, and will work until after students are dismissed at 1 am. 
  • Sentinel Team members report to the Sentinel Team Lead.

    © 2017 Texas Christian Homeschool Prom, Inc.




    Teardown VIP

    The Teardown VIP team works from the end of prom (about 1 am) until it's done - usually between 6 am and 7 am on Sunday morning. The team disassembles and packs up the sets and all ballroom decor.  

    Members of the teardown team should be physically fit and able to lift at least 50 pounds. They need to be self-motivated and willing to take the initiative to do whatever tasks remain.

    During teardown, we have several drawings for free prom tickets, Starbucks gift cards, and other cool stuff. Teardown team members are also eligible to purchase their prom tickets before the general homeschool population next year.

    Oh - and you get to hang out with a bunch of other hard-working, dedicated people who each have the true heart of a servant. We appreciate this team very much.

    The Teardown VIP team reports to the Teardown Team Lead.

    © 2017 Texas Christian Homeschool Prom, Inc.




    Ballroom Attendant

    The Ballroom Attendant Team works with the Director in charge of the Ballroom on Prom Night. Some team members will assist students with finding their tables, while others will work to ensure that students with special dietary needs receive their correct meals. Other jobs throughout the evening may include checking water dispensers, answering general questions from the students, and helping students with a problem get directed to the right area. 

    Ballroom Attendant team members must:

  • Agree to and Sign the "Night of Prom Adult Staff Agreement"
  • Attend the Night of Prom training meeting a few weeks in advance of prom
  • Arrive no later than 4:00 PM for check in and attend the 4:30 PM meeting prior to ballroom opening
  • Be able to read reasonably well in a darkened environment, including a list of student names and table numbers, as well as a map of the ballroom
  • Be able to stand for long periods of time
  • Become familiar with the ballroom and prefunction maps to help students find where things are
  • Arrive in proper attire for the job assigned
  • Work for the benefit of all students, and understand they may not even see their own children 
  • Check out with the ballroom director before leaving at the end of the evening to get credit for the parent chore.  
  • Ballroom Attendant Team members report to the Ballroom Director.

     

    © 2017 Texas Christian Homeschool Prom, Inc.